Assess
HiveIQ Scout
An AI readiness audit: every workflow mapped and a ranked plan, with hours and costs beside each item.
For exampleA ten-person office finds eleven hours a week going on drafting and chasing.
AI adoption for small and mid-sized businesses
AI is ready for your business. We’ll get your business ready for AI.
Most businesses know AI matters. What’s missing is the time to work out where it fits, and the skills to use it well. We find where AI pays, train your team to use it with confidence, and build the automations that take repeat work off your plate.
Plain English/Your tools, your rules/A person signs off
HiveIQ / 01 — The opportunity
The way forwardFrom busywork to better work.
AI at work23:47
Illustrative exampleBooked while you slept
AI prepares. Your people decide.See where AI fits
⏱Know where AI paysA short, ranked plan, with the hours and costs beside each item.
↑A team that’s confident with itTraining on your own work: what to use, how, and what’s off limits.
✓Work taken off your plateAutomations for enquiries, bookings, paperwork and chasing. You approve what matters.
Why businesses are stuck
AI is ready. Most businesses aren’t, yet. That’s the gap we close.
The tools are already here, often inside software you pay for. Between them and a business that actually benefits, there are two gaps.
Gap one
The hesitation gap
Where would it even fit? Is it safe? Will it be worth it?
Owners put it off because nobody has time to find out, because AI once got something wrong, or because every demo is made for a tech company.
How we close it
HiveIQ Scout shows, from your own work, where AI pays and where it doesn’t. Clear rules on data and tools come before anything is switched on.
Gap two
The skills gap
We’re paying for AI. Nobody really uses it.
The subscriptions are there, but the know-how isn’t. People either avoid AI or use it quietly, with no rules.
How we close it
HiveIQ Spark trains your team on their own tasks. HiveIQ Forge then builds the automations, so repeat work runs without anyone needing to be an expert.
Your businessYour work, your team, your rules
ScoutSparkForgeCare
AIAssistants, automations, agents
A better working day
From the first message to the finished job.
Your team knows what good looks like. AI gives them a head start on getting there, and a person approves anything that matters.
The work, reimagined
Every call answered. Every job in the diary.
An AI receptionist answers at any hour, asks the questions you would ask, and books the slot using your rules. Anything unusual comes straight to you.
↗From missed callsto booked jobs
HiveIQ Forge ↗Leak under the sinkCall · 23:47
Tue 08:00BookedQuote for new radiatorsWeb form · 06:15
€640Approve“Are you open Saturday?”Text · 07:02
—AnsweredUnhappy with last visitCall · 07:40
—For youHandled by AI: 3Waiting for you: 1
Illustrative example. AI never agrees a price or a refund without you.
The work, reimagined
Forty-three emails. Six that need you.
AI sorts the inbox, files what can be filed, summarises the rest and drafts replies in your tone, ready for you to check and send.
↗From a lost morningto ten minutes of review
HiveIQ Spark ↗Supplier invoices (9)Read and filed
€3,218FiledPrice increase noticeSummarised in two lines
+4%ReadCustomer question on deliveryReply drafted
—CheckNewsletters and promotions (21)Archived
—DonePrepared by AIApproved by you
Illustrative example. Nothing is sent without a person checking it.
The work, reimagined
Month-end, mostly done before you start.
Bank exports are coded and reconciled, and the monthly report is drafted with figures, variances and commentary. Anything doubtful is flagged, not guessed.
↗From a day of keyingto an hour of review
For Accountants ↗Bank transactionsThree accounts
1,240CodedUnidentified transferNeeds context from you
€460.00ReviewMonthly reportFigures, variances, commentary
12 ppDraftedSign-offJudgement stays human
—For youPrepared by AIApproved by your team
Illustrative data. Every output is reviewed by a person.
Where AI fits
The work that comes off your plate first.
If a job repeats and follows rules, AI can probably take it: high volume, rule-bound, and approved by a person before it counts.
10hrs
Back per person, per week
70%
Less time on first drafts
24/7
Every enquiry answered
3wks
To a first automation
☎Calls and enquiriesMissed call, lost job→ Answered and booked
Answered in seconds, at any hour, with the right questions asked.
◷Diary and bookingsPhone tag→ Booked by text
Confirmations, reminders and rebooking handled. Gaps filled before they cost you.
€Quotes and proposalsAn evening typing→ Out the same day
Drafted from your own prices and past work, then followed up when they go quiet.
✉Emails and letters20 minutes each→ 4 minutes each
Sorted, summarised and drafted in your tone, ready to check and send.
▤Documents and data entryHours of keying→ Minutes of checking
Forms, invoices and statements read, filed and keyed in, with anything doubtful flagged.
✦Marketing and reviewsNever gets done→ Done every week
Posts, newsletters and review requests prepared on a schedule, in your voice.
Wherever you are, start here
AI is a big subject. Your first step needn’t be.
Curious, sceptical or ready to go: there’s a sensible starting point for each.
Sound familiar?
Let’s turn the question into a next step.
Start a conversation ↗01“We’ve been meaning to look at AI for about a year.”+
What’s going on: there’s no shortage of intent. Nobody has time to work out what to do first, so it moves to next quarter, every quarter.
What we do: HiveIQ Scout gives you a short, ranked list of where the hours go, what to automate first, and what each step would cost.
“We really should” becomes a plan with a start date.
02“We tried AI. It made something up.”+
What’s going on: a general AI tool with no knowledge of your business, no rules and no check step behaved exactly as it was always going to.
What we do: the same technology, given your prices, policies and procedures, with a review step built in. It drafts, a person checks.
Answers you’d be happy to put your name to.
03“I don’t see how this applies to a business like mine.”+
What’s going on: most AI demos are made for tech companies. Nobody has shown you your own calls, paperwork or bookings being handled.
What we do: we work from your real messages, documents and price lists, so you see your own work done before deciding.
A decision made on your own work, not a brochure.
04“I’m convinced. I just don’t know where to begin.”+
What’s going on: the risk is spending in the wrong place: a tool where the problem was the process, or training where the problem was the data.
What we do: we rank the options by hours saved against effort and start with whatever pays back fastest.
Money spent where it returns first.
A path, not a leap
Four stages. Start wherever you are.
Each stage stands on its own, and the free call works out where you should start.
Our approach ↗HiveIQ Scout01
Find where the hours go
Every workflow mapped, every step where AI could help marked, and a ranked plan.
HiveIQ Spark02
Bring the team with you
The right tools and what they cost, a simple AI policy, and practice on everyday work.
HiveIQ Forge03
Put AI on the job
Automations built around your rules, tested on your real cases, handed over on your accounts.
HiveIQ Care04
Keep it working
Tuning, updates and advice whenever you need it, with a named contact.
How to start
Choose your starting point.
Every package comes with a fixed fee in writing before any work begins.
See pricing ↗
Equip
HiveIQ Spark
Your team, confident with AI: the right tools and their cost, governance, and hands-on practice.
For exampleThe email that took twenty minutes takes four.
Scout + SparkMost chosen
HiveIQ Ignite
The audit and the training together. The training is built around what the audit finds.
For exampleWeeks one and two: the plan. Weeks three and four: the whole team trained on it.
Build
HiveIQ Forge
Custom workflows and automations built around your business and handed over on your accounts.
For exampleAn AI receptionist, a diary planner, or marketing that runs itself.
Sustain
HiveIQ Care
Ongoing support to stay on top of AI: tuning, updates, a named contact and advice on demand.
For exampleA new AI add-on is pitched to you. You get a straight answer the same day.
For accountants
HiveIQ Vector & Infinity
Ready-made workflows for bookkeeping, management accounts and working papers.
For exampleA day of transaction coding becomes an hour of review.
Fast, not reckless
Move faster. Stay in charge.
A saved hour is worth nothing if it costs you a customer or a data breach. Every engagement settles what may be used, on what information, and where a person signs off.
✓A person decides what matters
Prices, refunds, promises and anything unusual go to a person.
⚖Boundaries first
Which tools, what data, and where it’s stored, agreed before anything is switched on.
☉Your systems, your AI
Everything runs on your accounts. It stays yours to run, change or switch off.
★Independent advice
We don’t sell software or take commission. Often the best tool is one you already pay for.
Rules for the AISet by you
- Never agree a price or a refund. Draft it and ask me.
- Anything urgent or unusual comes straight to me.
- Always say you’re an AI assistant.
- Nothing goes to a customer until a person has checked it.
Illustrative example. You set your own rules, in plain English.
Your judgement stays yoursThe practical questions
Common questions.
Anything else? Ask on the free call, or email us.
Ask us something ↗Will AI talk to my customers without me knowing?+
Only within the rules you set. It answers what you’ve approved, passes everything else to a person, and never agrees a price, refund or promise without your sign-off. You can read every conversation.
Will callers know they’re talking to AI?+
Yes. An AI receptionist says so at the start of every call, and tells callers if the call is recorded.
Do we need to buy new software?+
Usually not. HiveIQ sells no software. We build on what you already have or choose, with any AI subscription in your own name.
Does anyone need to be technical?+
No. Nothing involves code and nothing needs an IT project. If your team uses email and a spreadsheet, they can run what we build.
What happens to customer data?+
It’s settled at the start: which tools may be used, what goes into them, where it’s stored, and where a person must review before anything reaches a customer.
How long before we see something working?+
Training pays back within weeks. A typical automation takes two to three weeks to build and test, and most of that is our work, not yours.
Will AI replace my staff?+
That isn’t the aim. AI takes the repetitive work so your people have more time for customers and the work that needs judgement.
What does it cost?+
Every fee is on the pricing page, and you get a fixed fee in writing before any work begins.
Next step
Twenty minutes. Then you’ll know.
No charge, no obligation and no jargon. Tell us where your hours go, and we’ll tell you whether AI would pay for itself in your business, and where to start.